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THE GOODRICH MILL — VENUE RENTAL AGREEMENT
This Rental Agreement ("Agreement") is entered into by and between The Goodrich Mill (the "Venue"), operator of the historic grain elevator located at 106 N Main Street, Farmland, Indiana 47340, and the Renter named on the reservation.
1. RENTAL PERIOD AND EVENT DETAILS. The Venue agrees to rent the restored loft space and covered deck to the Renter for the date, start time, and duration specified at booking. Rental includes a reasonable setup and teardown window in addition to the event hours, as configured per event type.
2. EVENT CLASSIFICATION AND ACCURATE BOOKING. The Renter must accurately describe the nature of the event at booking and select the correct event type. For purposes of this Agreement, a "wedding" means any event held in connection with a marriage — including a ceremony, reception, vow renewal, elopement, or rehearsal — regardless of guest count or formality, and must be booked under a Wedding package. Standard event rates (such as Private Party or Community Event) do not apply to weddings or wedding-related events. If the actual event differs materially from the event type reserved, the Venue may, at its sole discretion, re-rate the booking to the correct package and collect the difference prior to the event, retain the deposit, and/or cancel the reservation.
3. USE OF PREMISES. Rental covers exclusive use of: the restored loft (approximately 1,000 square feet), the covered deck with grade-level exits, the full bathroom on the loft level, and existing pendant lighting. Other areas of the building, including those under active restoration, are NOT included and are not to be entered.
4. CAPACITY. Maximum occupancy is forty (40) persons. No exceptions.
5. FEES AND PAYMENT. The rental fee and any selected add-ons are as itemized at the time of booking through the Kairvio reservation system. For bookings totaling $500 or more, a non-refundable deposit of 50% is charged at the time of booking; the remaining balance is automatically invoiced and due 30 days before the event. Bookings under $500 are paid in full at the time of reservation. A refundable damage deposit of $200 is held on the account and refunded within seven (7) days of the event provided no damage occurs and the premises is left in broom-clean condition.
6. CANCELLATION. Cancellations received more than sixty (60) days before the event receive a full refund of the balance. The 50% deposit is non-refundable in all circumstances. Cancellations within sixty (60) days of the event forfeit the entire rental fee. In the event of cancellation by the Venue due to force majeure (fire, flood, act of God, government order), the Venue will refund all amounts paid or, at Renter's option, reschedule the event.
7. SETUP AND TEARDOWN. Setup begins at the time listed on the reservation. Teardown, including removal of all personal items, decorations, trash, and rental equipment, must be completed by the end of the reserved rental period. The premises must be returned in broom-clean condition. Failure to complete teardown within the rental period is grounds for partial or full forfeiture of the damage deposit.
8. FOOD AND BEVERAGE; ALCOHOL. BYOB is NOT permitted. Guests and the Renter may not bring or furnish their own alcohol on the premises. Any alcohol served at the event must be provided and served exclusively by a licensed, insured caterer or bartending service holding the appropriate permit issued under Indiana Code Title 7.1, and Renter must provide proof of that permit and the server's liability insurance to the Venue at least fourteen (14) days before the event. The sale of alcohol in any form — including a cash bar, a charge per drink, drink tickets, or an admission or ticket price that includes alcohol — is prohibited except as expressly authorized under that permit. Renter and Renter's vendors shall comply with all Indiana alcoholic beverage laws (IC Title 7.1); under those laws it is unlawful to manufacture, sell, barter, or furnish alcohol for commercial purposes, or to sell alcohol without a valid permit (IC 7.1-5-1-1; IC 7.1-5-10-5). No alcohol shall be served to any person under twenty-one (21) years of age. The Venue may suspend service or terminate the event without refund for BYOB, service by an unpermitted person, service to minors, over-service, or any violation of law. No food or beverages may otherwise be sold or served for compensation on the premises. No open flames or propane cooking equipment permitted indoors.
9. VENDOR POLICY. Renter selects and manages all outside vendors (caterers, florists, photographers, DJs, officiants). The Venue provides no vendor referrals or guarantees.
10. INSURANCE. Renter is required to obtain event liability insurance, naming The Goodrich Mill as an additional insured, with minimum coverage as specified by the Venue. Proof of insurance must be provided at least fourteen (14) days before the event. Single-event policies typically cost $105–$150 through providers such as WedSafe or The Event Helper.
11. DAMAGE AND LIABILITY. Renter is financially responsible for any damage to the premises, fixtures, or Venue-owned inventory caused by Renter, guests, or vendors. Damage exceeding the damage deposit will be invoiced separately.
12. FIRE SAFETY. Open flames of any kind are strictly prohibited. Only battery-operated and flameless decorative lighting is permitted.
13. COMPLIANCE WITH LAWS AND PERMITS. Renter shall comply with all applicable federal, state, and local laws, ordinances, and regulations in connection with the event, and is solely responsible for obtaining and paying for any license or permit the event requires — including, without limitation, any permit required under Indiana Code Title 7.1 to sell or serve alcohol and any permit required for amplified sound or special activities. Renter shall provide proof of any required permit to the Venue upon request. Any fine, penalty, or claim arising from Renter's failure to comply is the sole responsibility of the Renter.
14. NOISE AND END TIME. The Venue is located in a mixed residential and commercial area. Amplified music and sound must be kept to reasonable levels and must comply with all local noise ordinances. All event activity, including music, must conclude by the end of the reserved rental period, and guests shall depart promptly and quietly thereafter.
15. RIGHT OF ENTRY AND SUPERVISION. The Venue and its authorized staff may be present during the event and may enter any part of the premises at any time to inspect the space, ensure compliance with this Agreement and applicable law, and address safety concerns. This right of entry does not relieve Renter of responsibility for the event or for the conduct of guests and vendors.
16. GOVERNING LAW AND DISPUTES. This Agreement is governed by the laws of the State of Indiana. Any dispute shall be resolved in the courts of Randolph County, Indiana.
17. ENTIRE AGREEMENT. This Agreement, together with the Event Liability Waiver electronically acknowledged at booking, constitutes the entire agreement between the parties and supersedes any prior discussions or understandings.
AGREED AND ACCEPTED
Renter: ________________________________ Date: _______________
Print Name: _____________________________
Event Date: _____________________________
The Goodrich Mill:
By: ___________________________________ Date: _______________
Title: _________________________________